Who keeps things running in your office? It’s the team of administrative pros working both front and center — and behind the scenes — scheduling meetings, fielding calls, and keeping everything on track. So, how do you say thanks? 

Administrative Professionals Day — coming up on April 23, 2025 — is your chance to show some love to the administrative assistants, office managers, executive assistants, and other admin support professionals who make the day-to-day possible. Add a thoughtful catered lunch, and your appreciation will go even further.

When is Admin’s Day? 

Admin’s Day has become a much-loved event on the office calendar, but we wouldn’t fault you for needing a reminder about its exact date. Held on April 23 in 2025, it actually marks the high-point of Administrative Professionals Week – a festive event that allows businesses to celebrate their admin heroes’ immense contributions. As administrative professionals’ daily efforts keep the working week from going off the rails, giving them some time to relax and feel recognized is a perfect start to celebrating Admin’s Day.

7 food-focused ways to celebrate your office’s admin rockstars

Not sure how to show your appreciation? Of course, thank-you cards and flowers are classic choices, but a carefully selected breakfast or lunch spread catered to your admin team’s tastes and interests is guaranteed to make a stand-out celebration. According to ezCater’s research, praise presented through food helps level up engagement, retention, and workplace culture.

1. Toast teamwork with a thoughtfully curated (and catered) celebration

Your admin department is a team, so celebrate them in style by gathering the entire crew together for a camaraderie-building meal that fires up the appreciative atmosphere. 

Then, you can make the event feel even more special by complementing the cuisine with personal touches, like handwritten notes or a gratitude video featuring shout-outs from coworkers. 

Personalize the gesture even more by letting team members pick their own meal, that way everyone is satisfied – and you don’t have to second-guess your selections.  

2. Let a dessert bar do the talking

Nothing says “celebration” quite like dessert. Cookies, cupcakes, and chocolate-covered strawberries are just the start to creating an unforgettable dessert bar for your hardworking admin team.

Just don’t forget about dietary restrictions. Include vegan-friendly options, gluten-free sweets, and fresh fruit to cover most bases. Plus, if desserts remain, sending everyone home with a to-go box means they can have their cake and eat it too – just tucked up on their couch.

3. Surprise them with an early morning breakfast spread

What better way to kick off Admin’s day than by providing a catered breakfast for your admin team? A selection of all of the classics – like bagels, waffles, and pastries – is a worthy way to leave the team feeling appreciated. 

This idea is especially good if you’re planning to surprise your team. Think about it – they’ve arrived at the office ready for another day of hard work. What awaits is a delicious breakfast spread with sweet and savory favorites sure to impress.

4. Dine through decades of deliciousness

It doesn’t matter whether your admins have lived through countless food crazes of the past, or are Gen Z workers just starting to develop their palates – taking a culinary journey through time is a thoughtful way to celebrate their present-day success. So, cater the day with diverse bites that kickstart the fun and conversation with new and novel food trends.

You might start with 1950s-style milkshakes and Baked Alaska desserts, then move through the decades with shrimp cocktails, Swedish meatballs, and stuffed-crust pizza before arriving at gourmet burgers, charcuterie and bubble tea. Pull it all together by decorating the office with nostalgic decorations to match each food decade – and don’t be afraid to pull out fun costumes to level up the experience. 

5. Take your team’s tastebuds on a global adventure

Create a unique Admin’s Day experience by hosting an international food festival held in the comfort of the office. Check out iconic cuisines from around the world on ezCater and whip up a far-reaching food experience featuring the best local spots.

For example, get things started with pastries from France, pizza or pasta from Italy, a fresh salad from Greece, and a spicy curry from India. Place little flags on each dish or create an international soundtrack to make this global affair even more magnificent.

6. Plan for day-long indulgence with multiple meals

Admin’s Day doesn’t have to begin and end with a single feast. Instead, you can really show your admin workers how much you value them by scheduling catered courses that maximize the dining and togetherness in the office throughout the day.

Imagine eggs and bacon for breakfast, an array of midday lunch options, sweet afternoon treats, and even an unexpected coffee delivery. With a little planning, it’s possible to coordinate each meal to create hunger-inducing anticipation throughout the day.

7. Spice up lunch with a themed dining experience

Know what your admin team loves? Perhaps a themed lunch event will help make this once-yearly occasion especially rewarding. Whether you base the concept on their interests, a certain destination, or a favorite food, themes are an entertaining way to show appreciation.

Adding interactive elements makes the celebration even more enjoyable — because as much as we love food, there’s more fun to be had! Try trivia with prizes, a lighthearted awards ceremony, or a gratitude wall filled with thank-you messages from the team. These thoughtful touches create a festive and memorable experience for everyone.

Create an unforgettable Admin’s Day event with ezCater

Let’s face it – admin staff form the backbone of any high-powered organization. That’s why planning a catered celebration this Admin’s Day is an important moment to reflect on your business’ values and to truly show your admins how much they mean to the organization..With food bringing people together and fostering shared experiences, now is the perfect time to get prepared. Start planning for April 23rd with ezCater – we simplify your catering logistics so you can celebrate on Admin’s Day and throughout the year.